32nd MARATONA DLES DOLOMITES - ENEL
CONDITIONS OF ENTRY
(applicable only to participants non-residing in Italy)
1 Date: Sunday, July 01st 2018
2 Assembly point and start: La Villa - Alta Badia - Dolomites (BZ) - from 5.30 a.m. to 6.15 a.m. (closing time of grids)
3 Starting order: (beware of the closing of roads) Division into groups as follows (times refer to the 2014, 2015, 2016 and 2017 marathons):
1) Group A at 6.30 a.m.
138km W under 7h 00 mins / M under 5h 20 mins
Platinum and Crystal registrations
2) Group B following
138km M under 6h
All Women not starting in the 1st group
3) Group C 1 minute after the previous group
138km M under 8h
Registrations not subject to the draw: packages, fidelity-members (except those entitled to a previous grid)
4) Group D
Those who do not come under the time limits shown above.
Registrations not subject to the draw: packages, 2017 cancellations (except those entitled to a previous grid).
Cyclists who start before the assigned group will be disqualified.
4 Routes: There are 3 possible routes for the 2018 Maratona dles Dolomites - Enel. Participants are free to select the route best suited to their ability, also during the course of the event, entirely according to their own judgement.
Open to all adult male and female riders. Professionals and cyclists of the Elite category who have a Professional or a Continental contract in 2018 or in the last 4 years (2014 – 2017) are not admitted to the race. For females the same rule applies but it is limited to 2018 and the last 2 years (2016 – 2017). Cyclists (male and females) with an Elite license without contract in 2018 or in the last 2 years (2016 – 2017) are not admitted to the race. U23 athletes can participate if they are not in the temporal conditions which do not allow the enrolment as amateurs cyclist: for the 2 years following the last membership in the category; U23 athletes with an only year of membership in the category: for 1 year following the last membership in the category. Professionals can be admitted exclusively for promotional purposes and subject to invitation by the Organizing Committee and may not take part in any way in the ranking.
Minors over 17 (seventeen) may also just enter for the short distance (55 km and 106 km) and can not run the 138 km long course. Cyclists older than 64 (sixty four) may just run the shortest courses (55km and 106 km). The 2018 Marathon is by invitation and the Organising Committee may decide at any time whether to accept or not the enrolment or to exclude at any time an enrolled contestant for the event that may damage the image of the event. No registrations from participants who have been sanctioned by Sporting and/or Ordinary Justice, for a period of time longer than 6 (six) months, for reasons related to doping will be accepted. The 2018 Marathon has a closed number of registrations to be divided equally between Italian and International contestants. The cyclists who have not regularly registered for the race cannot join the groups, on pain of exclusion. In the event of an accident, they will be reported in accordance with the law.
6 Division of the applications for entry:
The 2018 Marathon estimates a participation of approximately 9.000 competitors divided as follows: 5.000 entries by draw among all pre-registrations; 4.000 entries reserved for official tour-operators, registrations not subject to the draw, registrations whose surcharge will be assigned to charitable institutions and invitations.
Registrations not subject to the draw are the ones made by “fidelity members”, members who participated and concluded more than 12 (twelve) editions of the Maratona, and the cancellations in 2017 that have regularly sent the request for deferring the participation fee to 2018 edition. In 2019, to be included amongst the “fidelity members” it will be necessary to have completed 13 (thirteen) editions, in 2020 14 (fourteen) editions and from 2021 15 (fifteen) editions.
In addition, 50 entries will be drawn among pre-registered cyclists of non-European nationality.
The 5.000 entries by draw will be divided in single requests, cumulative requests with 2 (two) to 4 (four) members or cumulative requests with 5 (five) or more members, in proportion to all requests sent to the organisation.
7 Opening date for entry:
It will be possible to pre-enter for the 2018 Maratona from October 12th to November 2nd 2017. Pre-entries sent prior or after that date will not be taken into consideration.
Starting packages (hotel+registration) offered by our official tour operator Holimites will be sold as from October 9th 2017 on the website www.holimites.com ; for the further international official tour operators (including contacts) please visit www.maratona.it/en/tour-operator-en
193 registrations whose surcharge will be assigned to charitable institutions will be sold online on www.maratona.it departing 22nd November 2017 and other 193 registrations departing 22nd March 2018.
8 Pre-entry – who needs doing it and how to do it:
8.1 Who needs to pre-enter: the pre-entry has to be sent by all participants who want to take part in the race including the “fidelity-members” who do not need to participate at the draw.
No pre-entry is required for participants that transferred their 2017 registration-fee to 2018 within the terms, for participants buying a package by our official tour operators or registrations whose surcharge will be assigned to charitable institutions.
Participants who transferred the registration to 2018’s edition will be sent a personal form to fill out and send back to the organisation together with the payment copy of the difference of participation-fee by April 12th 2018 for confirming their participation to the race in July 2018.
8.2 How to pre-enter: The pre-entry can be made exclusively online by completing the pre-entry form on our site www.maratona.it indicating following data: surname, name, address, nationality, date of birth, gender, e-mail, mobile number and jersey size, and paying the pre-entry fee of 2,00 € by credit card, bank transfer or other payment modalities depending on the country.
Pre-registrations on paper will not be accepted. The Maratona dles Dolomites Committee reserves the possibility to accept pre-registrations/payments.
Only one entry request per person is admitted, participants who send a double entry will be disqualified for the next two years. The draw will be held on the second half of November 2017 and the participants admitted to the race can definitely register for the race from December 1st 2017 till April 12th 2018. The complete list of participants drawn will be published on our website a day after the draw.
Sports clubs have to do a cumulative payment in order to be extracted as a group. For the draw they will be given a number (means one possibility) pro group.
The information on groups can be provided in two different ways:
• fill in the group pre-registration form online with the information on each member of the group and make a joint payment;
• download the Excel document for group pre-registration from the online pre-registration procedure, fill it in and upload it online and make the joint payment.
9 Participation fee: is 109,00 € + 10,00 € for the guarantee deposit of the chip (10,00 € will be reimbursed on arrival subject to return of the chip). The 2,00 € pre-entry fee is not part of the registration fee and will not be returned or considered as payment on account.
Please note that the chip costs 35,00 € and that if the chip is not returned, the difference of 25,00 € will be requested. In the event of failure to return the chip or to pay the difference, no entry will be accepted for the following years. The chip must be returned together with the tag of the bike on which the chip is fixed.
Payment of the entry fee entitles participants of using the repair service (spare parts not included), assistance and refreshments along the route, pasta-party at the finish, maratona jersey, race number (the front tag with the chip must be returned), infos by e-mail and sms; free participation at all activities during the biker’s week. The classification will be published on the Maratona website www.maratona.it where the participants can also download and print their diploma.
10 Confirmation of entry:
The participants drawn as well as the registrations not subject to the draw can confirm their entry from December 1st 2017 till April 12th 2018 by using the individual code which will be communicated them by e-mail. All pre-entries not confirmed by that deadline will automatically be annulled.
Registration can be considered completed and regularly carried out, save sanctions by the FCI (Italian Cycling Federation) on arrival, only when the participation fee has been paid in full and a mobile number and e-mail address have been sent (these are compulsory for any notification from the organization) and the modification of the participant’s status to “ok, complete” in the official list of participants on the site. At any time it is possible to see if the entry has been accepted or not and to check the own enrolment status on our website www.maratona.it.
11 Enrolment procedure:
The confirmation of entry needs to be done exclusively online on the official website www.maratona.it with payment by credit card, bank transfer or other payment modalities depending on the country.
The payment fees which vary depending on the chosen payment modality are shown in the payment procedure and are at the expense of the participant.
Each participant registered individually will receive by 22nd June 2018 by e-mail the voucher with the assigned number that is necessary together with an original valid ID (identity card, passport or driving license) and the hand over of a copy of the medical certificate (this certificate must not be dated more than one year prior to the date of the event) - see point 28 - to collect the material of the Maratona in the four days before the event. A pickup from third parties is not accepted.
For the registration of teams, a joint payment must be made indicating the booking codes of the individual participants to be registered. A cumulative pick up of the starting material for the teams is not foreseen.
12 Replacements and withdrawal:
Replacements are possible within the same team among participants who have already completed their registration. Replacements can be made until 22nd May 2018 upon payment of a 40,00 € processing fee.
Fidelity members and participants who already transferred the registration from 2017 cannot be replaced. The transfer of the registration to another person precludes the possibility of being registered again by other modalities in the same year. Any extensions of the closing date of the replacements will be notified on the website. Those unable to participate are not entitled to any reimbursement of their fee. There is no provision to send race packs direct to home addresses. If a withdrawal is announced before 12th June 2018, the only participation fee (109,00 €) can be transferred to 2019. The entry deemed valid for the following year is nominal and cannot be transferred to third parties and is valid only for the year following any withdrawal. In the event of non-participation, the fee paid will not be reimbursed. For 2019’s participation a form will be sent in October 2018 to fill out and send back by paying the difference of participation-fee 2019.
13 Starting number pick-up:
In S.Leonardo/Badia, Alta Badia:
• Wednesday, 27.06.2018 from 8.30 p.m. to 10.30 p.m.
• Thursday, 28.06.2018 from 8.30 p.m. to 10.30 p.m.
• Friday, 29.06.2018 from 2 p.m. to 7 p.m.
• Saturday, 30.06.2018 from 10 a.m. to 7 p.m.
The starting number needs to be picked-up personally with an original valid ID (identity card, passport or driving license) and on handing over the voucher and a copy of the medical certificate (see point 28).
We advise to use the template of the medical certificate which is valid for the Italian Gran Fondos you can find at following link: www.maratona.it/en/mandatory-medical-certificate
No copies of ID’s or other ID’s allowed. A pickup from third parties is not accepted.
14 Time limit:
Corvara direction Campolongo (55km) 11.15 a.m.
Cernadoi direction Passo Giau (76km) 11.45 a.m.
Finish: 55km 1 p.m. 106km and 138km 4.15 p.m.
Times are valid for all, regardless of starting times.
15 Maximum assistance times:
Refreshments and mechanical and medical assistance will be guaranteed until the following time:
Passo Sella 11.15 a.m. Colle S. Lucia 12.15 p.m.
Passo Campolongo 11.45 a.m. Passo Giau 2 p.m.
Passo Gardena 12.15 p.m. Passo Falzarego 3.45 p.m.
Road closures are established by the various local prefectures and are guaranteed until the final race car marked as “fine corsa” has passed.
16 Checkpoints: Observance of these is mandatory, both at the start and along the chosen route. Anyone starting before the official starting signal is given, or whose start is not registered by the officials, shall be considered a non-starter and their name will not appear in the finishing order.
With reference to the UCI and FCI Regulations, paragraph 1.3.010 and 12.1.013 bis technological fraud, the competition jury, with the technical support of the organization, is authorized to perform spot checks or systematic checks. Non-compliance or refusal to be subject to the required technical checks implies immediate disqualification and a report shall be made to the relevant bodies.
17 Team and individual competition:
All the competitive and amateur cyclists will take part in the individual classifications. Placing will be established according to time taken to complete the race, not according to the order of arrival, except the first place riders, who will be established by the judges at the finish line according to FCI (Italian Cycling Federation) regulations.
Team classifications are for a minimum of 25 participants registered together as a single team, who must finish within the time limit.
The official awards ceremony will take place at 4 p.m. in the ice stadium. Following prizes will be handed over: the top 5 (five) teams of the team classification, the first 3 (three) in the overall individual classification and the first classified in each category for the medium and Maratona distances. The Sellaronda course does not foresee an official classification. Prizes will be handed over only to winners taking part at the ceremony.
18 Medical service:The medical backup service comprises ambulances manned by doctors and nursing staff with helicopter support. Participants are responsible for covering any costs for their own transport to hospital.
19 Mobile and mechanical assistance:The assistance of private vehicles following the race is strictly prohibited, under penalty of disqualification of the athlete.
20 Definition of the event:The “Maratona dles Dolomites - Enel” is a large-scale event for touring cyclists.
21 Protests:Any protests must reach the jury before the specified deadline, together with the fee as laid down in the Italian Cycling Federation regulations.
22 Information: ASD Maratona dles Dolomites, Via Damez 34, I– 39036 Badia (BZ)
Phone +39-0471-839536, Fax +39-0471-839915
E-Mail: firstname.lastname@example.org - www.maratona.it
23 Cancellation of the event:
If the event has to be cancelled due to exceptional circumstances there is no refund of the entry fee but the organisation reserve the right to start in 2019 after completing the registration procedure as requested for coming edition.
In the event of cancellation of the event before the chip is delivered, the amount of €10,00 will be credited for the next edition therefore in this case the participant will only have to pay €109,00 the following year on registration.
24 Alterations:The organisers reserve the right to make alterations to the conditions of entry. All official communications and any re-opening of registrations will be notified on the website www.maratona.it
25 Rights and duties of the cyclists:
25.1 Carry the number on the handlebar including the transponder and a number on the back provided by the organisation. The format of these numbers may not be changed.
25.2 Use the approved hard helmet fastened throughout the race.
25.3 All participants must obey the rules of the road. Please be aware that cyclists who are overtaken by the “end of race” vehicle marked as “fine corsa” shall continue along the route of the event, maintaining both numbers. They must, however, be aware that they won’t have any form of protection as the section of road they will be following will be open to traffic.
25.4 The first three male and female winner in the Medium and Maratona routes in 2017 must, if registered, wear the "ecuiliber" (“equilibrium”) jersey provided by the organisation showing their place the previous year.
On the jersey which will be personalized at the discretion of the organisation, each athlete may put the name of their club and of their main sponsor with a maximum height and width of 20 cm. Failure to wear the jersey will lead to disqualification from the event. The jersey must be visible for the whole of the race, anything worn on top must be transparent and leave the jersey visible. The remainder of the clothing is that of the club.
25.5 The first absolute 3 (three) classified of the Maratona and Medium routes must take part in the official awards ceremony scheduled for 4.00 p.m., on pain of exclusion from the Maratona dles Dolomites – Enel for the following year. By attending the awards ceremony, they will acquire the right to pre-register and take part in the 2019 Maratona without having to go through the draw, save cases of exclusion as per the regulations.
25.6 The road between Corvara and La Villa will be closed to traffic (including cyclists) at 6.10 a.m. The cyclists should therefore take due note. Anybody who has not entered the grid 15 (fifteen) minutes before the start will be automatically diverted to the last starting grid.
25.7 It is compulsory to carry a kit for puncture repairs during the race. Carry spare clothing and a waterproof garment in case of bad weather.
26.1 Participants wearing the number of another cyclist, giving the number to others, starting in a grid prior to the one assigned or any other grave fact which is detected by the organisation will be punished by disqualification from the event for one up to five years (in several cases the organisation reserves to give a lifelong disqualification). The above measures will be adopted by the organization.
26.2 Participants are asked not to throw litter on the roads, but to put it in the special containers at the refreshment points identified by a start and end of refreshments. Competitors who litter outside the marked areas will be excluded from participation the following year.
26.3 The organisation also reserves the right to take measures where an unfair behaviour is noticed during the last 5 km (from the junction of La Villa) of the medium course (106 km) and of the Maratona course (138 km), tending to distort the order of arrival of the races.
26.4 The use of bicycles fitted with any type of support or aid of an electrical and/or electronic type is strictly prohibited, on pain of disqualification or exclusion.
27 Rules:For everything that is not contemplated by these regulations, the general rules issued by the National Amateur Cycling Commission of the F.C.I. (Italian Cycling Federation) apply.
With the online sending of the enrolment form, the participant declares having read and unconditionally accepted the above mentioned instructions and declares being in possession of private accident insurance, general third party liability insurance, a medical certificate of physical eligibility according to the Italian D.M.V. 18/02/1982 and being in the psycho-physical conditions to take part in long distance cycling races. A copy of the medical certificate must be handed over at the pick up of the starting number. Each participant carries the complete responsibility for his state of health on the marathon occasion. For accidents during the race the organisation committee will not take upon the liability.
The participant authorises the use of his/her personal data. Use/processing means any operation or set of operations concerning the collection, the recording, the organization, the storage, the consulting, the processing, the modification, the selection, the extraction, the comparison, the use, the interconnection, the block, the communication, the diffusion, the cancellation and the destruction of the information, even if it is not recorded in a data base. Pursuant to art. 7 of Legislative Decree 196/03, participants are entitled to exercise access to their personal data, as well as to obtain information on their information; request the cancellation, blockage, updating, correction, completion of the same and oppose its processing, by contacting the Data Controller – Organizing Committee of the Maratona dles Dolomites, 39036 Badia.
By sending the online entrance form, the participant also expresses consent so that any photos, videos, audio-and/or sound recordings of any type, producing during the Maratona may be freely stored, reproduced, published and commercialized by the Organization, without the right to any compensation and/or indemnity by the participant. In particular, the participant explicitly authorizes the Organization, together with the relative media partners, to use the still or moving images that may portray him/her during his/her participation in the race, on all supports, including promotional and/or advertising material. The participant gives his/her consent for this material information to be made available to photographers and/or professional photography firms specially appointed by the organization to produce photographic services on the race.
With the online sending of the enrolment form, the participant declares that:
• he/she has not been tested positive for doping, in case of planned or surprise tests approved by the U.C.I, the National and International Olympic Committee and the WADA, and that he/she has never refused to undergo any planned or surprise anti-doping tests and/or health-prevention tests;
• he/she has not been found with altered values of the biological parameters monitored in Biological Passport, in compliance with the W.A.D.A. and U.C.I. current regulations, without having demonstrated and actual genetic and/or physiological condition that would explain the alteration of the parameter/s;
• he/she has not been found in possess of any medications or any biologically or pharmacologically active forbidden substances, or any substances subject to usage limitations in compliance with the anti-doping laws and regulations in force without a plausible, circumstantial and documented justification and, in any case, without medical prescription;
• he/she has never carried out medical practices that were not justified with documented pathological or therapeutic conditions, aiming or suitable to change the outcome of anti-doping tests concerning the usage of forbidden medications.
Untruthful self-certifications will be prosecuted according to the law.
In the event of a positive result at the anti-doping tests carried out in the Maratona dles Dolomites - Enel, or of positive results ascertained in the 6 (six) months following the Maratona, at other sporting events, the competitor is obliged to pay the Organizing Committee of the Maratona dles Dolomites, by way of compensation for the major damage to the image of the event, the sum of € 50.000,00 (euro fifty thousand/00). If the competitor belongs to a sports club, the latter will be jointly obliged to pay this fine.
The sums that are collected by the Organizing Committee of the Maratona dles Dolomites, by way of compensation for damage to the image, will be donated in full to support young people’s sporting activities.
IMPORTANT: Please observe enrolment deadlines.